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What proofs should I upload for my viva.com | Account in Belgium?
What proofs should I upload for my viva.com | Account in Belgium?
Updated over a week ago

If you have signed up as business customer in Belgium, you will be asked to upload the below documents, depending on the legal entity of your business:

TYPE OF PROOF

ACCEPTED DOCUMENTS

ELECTRONIC ID

For Electronic ID you must:

  • A. Accept Terms and Conditions & Provide E-Signature

  • B. Check Requirements screen & Document Upload

  • C. Unassisted Video process

Accepted Documents are:

  • National ID, OR

  • Passport, OR

  • Residence Permit

RESIDENCE ADDRESS

Upload ONE of the following:

  • Publication in the UBO register

  • Mention of the address in the Moniteur Belge/Belgische Staatsblad

  • Utility Bill (either gas, electricity, water, landline phone, mobile phone)

  • Tax notice

  • Certificate of Residence

  • Certificate of Household Composition

  • Pension Statement

  • The address on the document extracted from the reading of the e-ID

  • Letter from public authority/institution

    The document must not be older than three months and must include the full name and address of the person concerned.

BUSINESS ESTABLISHMENT, SHAREHOLDING & REPRESENTATION

Freelancer / Personne Physique

  • Extrait Intégral BCE, (extract from the BCE), issued within the last 30 days

All Legal Entities apart from Foundation & Association:

  • Latest coordinated statutes (Articles of Association)

  • The updated statutes of the company / legal person that have been lodged with the Commercial Court or published in the annexes of the Belgian Official Gazette

  • Recent extract from the registry

For Foundations & Associations

upload one of the following:

  • Articles of association, drafted in Dutch, French or German (depending on the location of the registered office)

  • Extract of the register of the members and re-stated amended articles, if applicable, and every change made to the articles, duly signed in the last 3 months by one of the directors of the Foundation or Association

  • The deed of incorporation

For International Foundations the authorization of the Royal Decree is required.

PROOF OF OWNERSHIP

Beneficial Owner Declaration signed by the legal representative (director/manager) of the company and by the beneficial owners.

POWER OF REPRESENTATIVES
(If requested)

Upload the publication of the appointment of the legal representative from the Belgian Official Gazette, or a respective power of attorney or the CBE/BCE extract

ECONOMIC PROFILE
(If requested)

Upload one or more of the following documents:

  • Recent Management Accounts

  • Latest published statutory financial statements

  • Latest Tax assessment notice (Avertissement Extrait de Role).

COMPANY STRUCTURE
(If requested)

Upload the shareholding structure of your company, duly signed by the legal representative

💡 Useful Tip

Additional documents might be requested to successfully complete the verification of your viva.com | Account.

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